Admin and Accounts Assistant

  • Full Time
  • 2 years ago

Job Information

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    Category Admin and Customer Service
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    Posted On Dec 10 ,2017

Job Description

Bayside Comfort Solutions is looking for an organised, positive and enthusiastic admin and accounts assistant that is good with numbers to fill a long term role, working in a fast paced office in Mornington, Victoria.

We are a fast growing and dynamic Air-Conditioning and Heating installation service business in the domestic market that requires the professional skills of an experienced office person to become the 2IC of a busy office. For us, culture is of paramount importance. We do our job well and enjoy ourselves as a team while we do it. The perfect candidate will be able to fit seamlessly in with a fun, people-minded and hard working culture. You will also have the ability to draw compromise between professionalism in customer service but at the same time relate well to hard working tradesman and be ok with a bit of “colorful tradesman language”.

Working closely with the long term office manager, your key responsibilities will be the smooth running of all of the accounts receivable, tight scheduling of jobs, invoicing and quoting as well as other administrative duties.

Hours will be Monday, Tuesday, Wednesday & Fridays – 9.00pm – 5.00pm (flexible for the right applicant).

The ideal candidate for this role will have experiences and skillsets matching the below:

  • Previous trades experience is looked upon favorably
  • Be detail orientated and committed to efficiency by planning and implementing office tasks
  • Process, manage and report on accounts receivable
  • Customer service – handle customer inquiries and complaints and process customer requests, keep updated customer records
  • Preparation of simple management reports
  • Use of software like Simpro job management and scheduling system and MYOB
  • Good understanding of numbers leading to the ability to invoicing and quoting without errors
  • Experience Microsoft Suite.

While all training will be provided, we work on the basis that everyone is able to work autonomously as part of a valued team. You need to be self-directed and have organisational and problem solving skills.

Please ensure you include a cover letter explaining why you think that this role would be perfect for you. please submit your resume and cover letter by email to: