• Part Time
  • 1 year ago

Job Information

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    Category Admin and Customer Service
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    Posted On May 6 ,2018

Job Description


About the opportunity

We are looking to expand our team due to the ongoing success of our well established and highly regarded company in the Industrial / Commercial Building sector.  We seek an Administrator Officer to join our team on the Mornington Peninsula.

We can offer you:

• Permanent Part time

• 5 half days per week (hours are flexible and can be negotiated at the time of offer) + holiday coverage when required.

• Attractive pay + super.

• Ongoing training.

• Great conditions, modern office & opportunity to work within a dynamic team.

The Role & Key Tasks

You will provide strong administrative support to the Accounts department & Project teams.

Responsibilities include but not limited to:

• Maintenance of company databases & document control.

• Update & maintain QA policies and procedures to ensure ongoing compliance.

• Participate in QA audits at regular intervals as and when required.

• Assist in the maintenance of the Risk Management Process.

• The maintenance of safety policies and protocols.

• Maintain and assist in the delivery of optimal occupational health and safety.

• Compiling tender documents & logging of quotes ensuring timeliness of completion.

• Assist Estimators with take-offs, quotes for projects & costings.

• Issuing contract packages & bank guarantees.

• Liaising with Site Foreman / Contractors / Consultants.

• Answering telephones and assisting clients – relief support

• Data Entry.

• Drafting and preparing various letters and correspondence.

• Inventory control.

• Entry of purchasing material orders.

• Payroll.

• Accounts payable and receivable functions.

• Reconciliations.•

What you’ll need to succeed

To be successful for this position it is essential you have previous experience, along with the following:

• Confident and polite telephone manner.

• Sound knowledge with IT systems.

• Experience with MYOB is essential.

• Proficiency in using Microsoft Office applications.

• Exceptional attention to detail, Diligent and methodical

• Outstanding verbal and written communication skills

• Ability to work autonomously with little direction & strong problem solving skills.

• Ability to multi task and work under pressure.

• Exceptional time management and organisational skills.


• Proven experience in a book keeping role – minimum of 3 years.

• Understanding of the construction industry.

• Understanding of modern Awards/EBA’s (desirable).

• Quality Assurance.

How to Apply – must be Australian Resident & available for immediate start.

Please apply with your CV and Cover Letter, to: