Project Administrator

  • Admin and Customer Service
  • Part Time
  • 5 years ago

Job Information

Job Description

Peninsula Hot Springs is a multi-award winning and iconic spa and tourism destination on the Mornington Peninsula. This fast-growing and exciting organisation is a leader in the spa, wellness and tourism industries.

Reporting to the Project Manager, this newly created position is perfect for an experienced and committed Project Administrator to become an integral part of our team.

Your primary responsibilities will include:

  • Track project programs, budgets and the administration of contracts.
  • Prepare contract briefs and revisions.
  • Prepare contract change notices, and track authorizations and correspondence.
  • Provide support to the Projects team by scheduling meetings, minute taking, booking conference rooms, organising conference calls etc.
  • Maintain an audit files for each contract.
  • Prepare and disseminate information to appropriate employees regarding contract status.
  • Track progress payments in accordance with budgets and deadlines.

To be considered, you must possess the following:

  • Demonstrated experience in the preparation of contracts for the delivery of capital works projects.
  • Proven ability to undertake administration tasks for a number of different capital works projects.
  • Demonstrated experience in project, tender and contract administration.
  • Ability to prepare financial reports for project works.
  • Exceptional time management, organisational and communication skills.
  • Ability to work unsupervised, demonstrating strong reliability and trustworthiness.
  • Strong computer skills including Microsoft Project.
  • Ability to build strong relationships with internal and external stakeholders.

To be successful in the role, you must hold a tertiary qualification in Project Administration, or a minimum of 5 years’ experience in a relevant Project Administration role. This is a permanent part-time positon working 2-3 days per week and the role attracts a competitive remuneration package including outstanding employee benefits.

If you are passionate about the Mornington Peninsula and support the growth of tourism within the region, this could be the role for you. Please apply via email at employment@peninsulahotsprings.com. For more information, or if you would like a copy of the Position Description, please contact Jaimie Chick (People & Culture Coordinator) on (03) 5950 8777. Only shortlisted candidates will be contacted.

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